For commercial cleaning companies
Run your workforce through the messages they already use.
Manage by Text turns WhatsApp messages into confirmed shifts, verified arrivals, live exception alerts and faster replacement cover — without asking your staff to install another workforce app.
Works with the WhatsApp your team already uses. Nothing for your staff to install. Nothing to log into.
Three things, done properly
Your crews already message you. Manage by Text makes those messages into a record you can act on — before a small problem becomes a lost contract.
Shifts confirmed
Your rota goes out as a WhatsApp message. Staff reply to confirm. You can see who is in, who is out, and who has not answered — before the shift starts, not after.
Arrivals verified
Staff tap ARRIVED when they reach site, and FINISHED when they leave. You get a timestamped record per site — with location evidence where the contract asks for it.
Exceptions caught and covered
If someone does not arrive, you are told straight away. You pick from a short list of cover options, and only the people affected get messaged.
A thin margin leaves no room for guesswork
Commercial cleaning is a low-margin business, and the thing that actually costs you is a contract you lose — usually after a run of small failures the client noticed before you did.
- Nobody arrived, and you found out at 6pm. The client noticed first. That is how contracts end.
- Your morning is spent chasing. Texts, calls and a group chat where "ok" could mean anything.
- You cannot prove what happened. "We were there" is not evidence, and clients increasingly ask for evidence.
- Cover is ad hoc. The same two people get phoned, whether or not they are the right ones for that site, that hour, that travel.
Nothing for your staff to install
Your cleaners get a message. They reply, or they tap a button. That is the whole interface.
- No app store. No downloads. No logins for cleaners.
- No training session. If they can reply to a message, they can use it.
- Works on the phone they already carry — the one that survives a cleaning shift.
- Nothing to remember on a Monday morning at 5:40am.
Your office keeps a proper dashboard. Your crews keep the chat.
Manage by Text
Morning Sam — 3 sites today.
1. Ocean View, BH1 · 07:00
2. Harbour Court, BH2 · 10:30
3. Sandbanks Lodge, BH13 · 13:00
Tap ARRIVED when you reach each one.
ARRIVED — Ocean View
Manage by Text Logged 07:02. Next: Harbour Court, 10:30.
FINISHED — Ocean View
Show clients the service actually happened
Each contract gets a simple, private page your client can open: when your team arrived, when they left, and whether the arrival was verified on site.
- Timestamped visits, in the client's own timezone.
- An on-site verification badge where the contract requires it.
- Anything that went wrong, and what you did about it.
- No access to any other site, and no data about your workforce beyond the visit itself.
It is the difference between "trust us" and a link your client can check.
We are taking a small number of founding partners
We are building Manage by Text with a handful of cleaning companies in Dorset and Hampshire, on their real rotas and real sites. Founding partners get a say in what gets built, and a founding-partner rate that stays.